devonthink pro office directory structure rebuild

If you want a particular file to exist in more than one folder, you can either duplicate or replicate it. You can also link different files to each other. There are a range of options for organising your files, including different databases (for DT Pro and up), static groups, smart groups, labels and tags. Personally, I have a very well established system of tags and smart groups that follow me across apps, so I don’t make much use of this capacity. To many users, this is what really makes DT stand out for document management. I haven’t used this much myself – but the features Keywords and ‘See Also and Classify’ are designed to make recommendations about what content goes together. It uses powerful artificial intelligence to analyse and organise your documents. I have configured my sorter window to include the folders I’m mostly likely to stick stuff in: This sorter can be mobilised from just about any app, and can be used even if DT is closed. It has a sorter window, where you can drop things you want to add to your data base. It has a good web clipper that works well in Safari. It takes a range of file formats (see the link above to see the specifics for each version). Depending on which version you have, you can throw almost anything at DT. It’s really good at capturing all kinds of stuff.

However, I’m willing to forgive the developers for the lack of aesthetics because the app is otherwise awesome in so many ways.

Here’s a screen shot from my DevonThink Pro Office:Ī frequently cited downside with Devonthink is the user interface – it’s very old fashioned. It was the conversion to searchable pdfs (OCR) that prompted my latest upgrade, and when I went from Devonthink Personal to Devonthink Pro, the main pull was the ability to create more than one data base. Personally, I’ve gradually worked my way up from Devonthink Personal to Devonthink Pro Office. It comes in four different versions, and you can compare their features here. Therefore, I thought I’d do a brief introduction to Devonthink, and say a bit about how it differs from reference managers like Sente and Bookends.įirst, the basics: Devonthink is a document manager, and a quite powerful one at that. It seems people are increasingly considering DT as an alternative to more custom made reference managers for academic literature. I’ve been meaning to write a post on Devonthink for a while, and while I initially wanted to explore some more of its features first, two things prompted me to write this up now: First, a conversation I had with Cassady over at Macrumors about the relationship between Devonthink and Bookends (I’ve written about BE here), and, second, because I noticed that a visitor had been directed to my blog through the search term “can Devonthink replace Sente” (I’ve written about Sente here and here).

Devonthink pro office directory structure rebuild